Showing posts with label video preservation. Show all posts
Showing posts with label video preservation. Show all posts

Friday, March 6, 2015

Infokit: Digital file formats

Infokit: Digital file formats. Matt Faber. JISC. March 6, 2015.
JISC has released a new infokit resource on Digital file formats. The infokit presents an overview of the current state of digital file formats for still images, audio and moving images, and it is looking toward future formats, and shifts to new formats from previously popular formats.
Choosing the right file format is important to successfully creating, digitizing, delivering, and preserving the digital media objects:
  • The format helps define the quality of a digital object. 
  • Using poorly supported formats that may restrict or block use will hinder file distribution
  • Selecting a proprietary format with a short shelf life, or a compressed format that irreversibly loses data will hamper digital preservation
  • Selecting the right format for a project should not be taken lightly

Maintenance of digital media files is an ongoing process. This kit is to:
  • Provide a comprehensive understanding of what a file format is 
  • The considerations in choosing the correct format for your project
  • Provide quick and practical answers to ‘what file format should I use for…? 
  • Help identify uncommon digital file formats.
  • Provide in-depth technical information about the digital files and file format properties.


Monday, February 9, 2015

All in the (Apple ProRes 422 Video Codec) Family

All in the (Apple ProRes 422 Video Codec) Family. The Signal.
The Apple ProRes 422 family of video codecs to the Sustainability of Digital Formats website. These codecs are proprietary, lossy compressed, high quality intermediate codecs for digital video primarily supported by Final Cut Pro.

The Apple ProRes 422 Codec Family comprises four subtypes:
  1. ProRes 422 HQ: the highest data-rate version of the ProRes 422 codecs, applying the least compression for the best quality but the largest files.
  2.  ProRes 422:  the second-highest data-rate of the group, often used for multistream, real-time editing and has a significant storage savings over uncompressed video 
  3. ProRes 422 LT:  the third-highest data-rate version, considered an editing codec with  smaller file sizes
  4. ProRes 422 Proxy: the lowest data-rate version often used in offline post-production work that requires low data rates but also a full screen picture.

Wednesday, January 21, 2015

Creating and Archiving Born Digital Video

Creating and Archiving Born Digital Video. Library of Congress. December 2, 2014.
Four PDF documents from the Library of Congress / The FADGI Audio-Visual Working Group. They provide practical technical information for both file creators and file archivists to help them make informed decisions when creating or archiving born digital video files and to understand the long term consequences of those decisions.
  •  Part 1. Introduction. Explanatory document.
    These recommended practices are intended to support informed decision-making and guide file creators and archivists as they seek out processes, file characteristics, and other practices that will yield files with the greatest preservation potential.
    The documents and case histories show that there is no one answer to the question “what format should I use to ensure sustainable long term access for my born digital video files?” Instead, there is "a range of solutions based on the fitness for purpose concept where the workflows and deliverables achieve the specific goals set out for the project within the existing constraints and circumstances."
  • Part 2. Eight Federal Case Histories. This report presents eight case histories documenting the current state of practice in six federal agencies working with born digital video, divided into 3 creating cases, and three archiving cases.The goal of the three Creating case histories is to encourage a thoughtful approach from the very beginning of the video production project,  which takes sustainability and interoperability into account. The three Archiving case histories show issues of moving the files into repositories, and explore the issues of long term retention and access. The report contains recommended practices, requirements, advice, examples of when following recommended practices is not practical, costs, and lessons learned. At the end are helpful File Characteristic Comparison Tables summarizing the specifications of the creating and archiving case histories, both video and audio data.
  • Part 3. High Level Recommended Practice. This document outlines a set of high level recommended practices for creating and archiving born digital video, with advice for file creators, archivists, and advice for both that transcend life cycle points.Some important general points:
    • Born digital video files should be the highest quality that the institution can afford to make and maintain over the long term.
    • Project planning should include capabilities to create high quality digital video files and metadata from the outset
    • One of the most important functions of archival repositories is to document their holdings.
    • Identify the file characteristics at the most granular level possible, including the wrapper and video stream encoding 
    • It's essential in an archival environment to understand why changes to the technical characteristics of the file are needed and the impacts of these changes on the data.
    • Equally as important is to document all the changes to order to document provenance.
    • Create metadata to support life cycle management
    • Plan for access: high quality born digital video files may need additional processing to be made widely available
  • Part 4. Resource Guide. This document includes links to resources including those referred to in the case histories and recommended practices. Contains an excellent resource list to websites, documents, white papers, tools; they cover the areas of storage; transcoding / editing and other technical tools; inventorying and processing; digitizing, capture, preservation & quality control; authenticity, fixity & integrity; file naming; metadata; formats; standards; video creation; equipment and capture devices. 
[The report mentions the program ImgBurn for creating ISO images from files. Be aware the install files include OpenCandy (considered malware/ nuisance ware) which will be flagged by Symantec, AVG, and other anti-virus programs.]


Tuesday, January 13, 2015

Preserving Write-Once DVDs

Preserving Write-Once DVDs: Producing Disk Images, Extracting Content, and Addressing Flaws and Errors.  (PDF). An Analytic Report by George Blood Audio Video Film for the Library of Congress. April 2014.
Report on technical issues in reformatting projects for the Library of Congress with an overview of the range and extent of the issues.
  • Most specialists agree that optical disc media, although inexpensive and easy to use, does not support long-term data management.
  • The estimated shelf life of a CD-R or CD-RW is between five and ten years.
  • The lifespan can be lengthened or shortened by environmental and technological factors.
  • Of the 500 discs reformatted, 10% were problematic
  • The report provides brief reviews of all of the tools used to clone discs.
  • Shows the Structure of a VIDEO_TS folder
 

Thursday, December 18, 2014

In an All-Digital Future, It’s the New Movies That Will Be in Trouble.

In an All-Digital Future, It’s the New Movies That Will Be in Trouble. Bilge Ebiri. New York Media. December 16, 2014.
In 2007, researchers forecast that around 50 percent of the world’s movie screens would be digital by 2013. By the end of 2013, the figure was closer to 90 percent. In a short time, film has gone from an industry standard to a novelty.
Digital seemed by far the best option, but for long term preservation it has turned into "something of a catastrophe". “At this time, the longevity of digital files of moving images is anybody’s guess. We do know that it is much, much shorter than the longevity of photochemical film. If hard drives aren’t occasionally turned on, he notes, they start to become unusable."

Two famous examples of the perils of digital preservation:
  1. when the makers of Toy Story attempted to put their film out on DVD a few years after its release, they discovered that much of the original digital files of the film had been corrupted. 
  2. A similar fate came close to befalling Toy Story 2 when someone accidentally hit a “delete” button.
The irony of the digital revolution: It’s the newer movies that are in trouble. For content that was born in digital form, "all we can do is migrate the digital files as often as possible.” That requires technology and resources that go beyond what most organizations are able to handle.

The physical deterioration of drives and discs and chips isn’t the only thing digital filmmakers need to worry about. Digital files are also prone to become outdated, with software upgrades and new programs that render previous ones obsolete or unusable. Formats may be changing every 18 months to two years and may not be compatible with each other.

Part of the problem is that preservation isn’t a for-profit endeavor endeavor, so many do not want to spend a lot of money and space to preserve resources. But it becomes more important when considering the long term view.  “There’s this notion, which is not true, that digital is very inexpensive. Filmmakers and studios are saving a lot of money in production and post-production costs because of digital, and that’s a good thing. But because of that, many people don’t really understand that they’re putting their assets at risk by wholesale transferring to digital and then not keeping the originals.”

“This is not a new problem. In the 1970s and '80s, some film companies took all of their motion-picture film and transferred it to ¾-inch video, which was thought of as a preservation medium. They threw away their originals! And ¾-inch video was not a good format. In fact, it was a terrible format! This is happening with digital now. They’ve already sloughed off their nitrate collections, and there are actually discussions in some of the studios to get rid of their 35mm collections as well.”

However, film may not be as dead as some seem to think. Some archives have discussed manufacturing film themselves, if and when companies like Kodak or Agfa or Fuji go out of business. Sooner or later, there will be other strategies for the long-term preservation of digital material. “I even saw someone discussing the idea of shooting it all up into space and then waiting for it to come back around again,” he says. “That sounded like pure science-fiction, but who knows?”

Large studios are making sure that all the digital files associated with a multi-billion-dollar movie will be duplicated many times and securely placed in multiple locations. Others may not have the resources to preserve the content. Some relevant questions to ask:
  •  What will happen to them over the course of what is sure to be multiple format changes? 
  • Is somebody making sure their hard drives and the files are still usable? 
  • Have they been distributed into multiple locations? 
  • Will their producers and distributors remain solvent enough over the years to care for the content?
The story of cinema is the story of discovery. Movies once considered afterthoughts can, over time, become beloved classics. A print of a film long forgotten might turn up in a foreign archive and get revived. That may not be possible in an all-digital future, where moving-image files will need regular maintenance and upgrades to keep them viable. A forgotten movie, in other words, will be an extinct movie. 

Celluloid is far from a perfect medium, but it can survive even if some frames or reels are damaged or missing.  Not unlike with books, the simplicity of the physical medium held the key to its longevity.


Sunday, November 2, 2014

Why Netflix sends 'Orange is the New Black' to the Library of Congress on videotape

Why Netflix sends 'Orange is the New Black' to the Library of Congress on videotape. And why the library hopes that's going to change. Adi Robertson. The Verge. October 29, 2014.
After companies shut down and collectors lose interest, the Library of Congress is supposed to keep our cultural history intact. But digital media has turned our understanding of preservation on its head.
Artists regularly register their work with the US Copyright Office and as part of the process, they send a copy, in some cases a physical copy to the registrars which is then stored by the Library of Congress. The physical copies aren’t the final storage method, just a way to get the file to the library, which then uploads them to its database. Delivering digital files on potentially lower-quality tapes and discs instead of transmitting them directly is an awkward stopgap. A pilot program is in process to allow studios to transfer files directly to the Library of Congress and the US Copyright Office.

Saturday, March 29, 2014

Recommended Format Specifications

Recommended Format Specifications. Library of Congress. March 2014.
Recommended Format Specifications are hierarchies of the physical and technical characteristics of creative formats, both analog and digital, which will best meet the needs of all concerned, maximizing the chances for survival and continued accessibility of creative content well into the future.

There are two primary purposes of the specifications. One purpose of the specifications is to provide internal guidance within the Library to help inform acquisitions of collections materials (other than materials received through the Copyright Office). A second purpose is to inform the creative and library communities on best practices for ensuring the preservation of, and long-term access to, the creative output of the nation and the world.
Six broad categories of creative output, and particular format specifications in descending order of preference.
  • Textual Works and Musical Compositions
  • Still Image Works
  • Audio Works
  • Moving Image Works
  • Software and Electronic Gaming and Learning
  • Datasets/Databases
Format Specifications: PDF

Friday, March 14, 2014

Measuring signals – challenges for the digitisation of sound and video

Measuring signals – challenges for the digitisation of sound and video.  Richard Wright. DPC Tech Watch Report. March 2012.
This report from the Digital Preservation Coalition outlines the unique challenges involved in digitising audio and audiovisual material. ‘Moving image and sound content is at great risk.’ ‘Preserving the quality of the digitized signal’ is one major digital preservation challenge for audiovisual files’.
Understanding how data changes as it is played back, or moved from location to location, is important for thinking about digitisation as a long term project. When data is encoded, decoded or reformatted it alters shape, therefore potentially leading to a compromise in quality. This is a technical way of describing how elements of a data object are added to, taken away or otherwise transformed when they are played back across a range of systems and software that are different from the original data object.


Tuesday, April 2, 2013

UPDATE 1-Capitol wins digital records lawsuit vs ReDigi start-up.

UPDATE 1-Capitol wins digital records lawsuit vs ReDigi start-up. Jonathan Stempel and Alistair Barr. Reuters. Apr 1, 2013.

U.S. District Judge Richard Sullivan ruled in the case Capitol Records LLC v. ReDigi Inc, U.S. District Court, Southern District of New York, No. 12-00095.
  • ReDigi was not authorized to allow listeners to use its platform to buy and sell "used" digital music tracks originally bought from Apple Inc's iTunes website.
  • This will profoundly affect any digital re-sale marketplace [and digital preservation] by limiting what can be sold as "used" or by forcing sellers to obtain copyright holders' approval before transacting business.
  • ReDigi's service "infringes Capitol's reproduction rights under any description of the technology" 
  • The service "does not deserve protection under the theory of fair use."
  • "It is beside the point that the original phonorecord no longer exists. It matters only that a new phonorecord has been created."
  • "Because it is therefore impossible for the user to sell her 'particular' phonorecord on ReDigi, the first sale statute cannot provide a defense."
Related articles:
Think you own your downloads? Court deals blow to 'used' digital goods market.
Judge rules digital music cannot be sold 'second hand'
Reselling Digital Goods Is Copyright Infringement, Judge Rules



Monday, October 15, 2012

The Big Picture: Preserving Audio & Video Digital Media.


The DuraSpace site has a series of webinars dealing with preserving audio and video files.  The above link is to the overview of the webinars. To watch the webinars, use the links below.

1.        The Big Picture: Preserving Audio and Video Digital Media. Webinar. DuraSpace.  May 16, 2012.
Analog migration choices and digital migration formats; storage and retrieval, codecs, techniques for data reduction and compression, media containers.

Storage solutions, advantages and disadvantages; tools; PBCore; Wowza with Flowplater; costs and limitations; creating an open source solution.

3.       Describing Audio and Video Digital Media with Metadata. Kara Van Malssen, Chris Beer.  June 13, 2012.
Need provenance and technical metadata; broadcast wave format; embed metadata in files; know the source; understand what you have.

Tuesday, May 1, 2012

Preserving Moving Pictures and Sound.

Preserving Moving Pictures and Sound. Richard Wright. DPC Technology Watch Report 12-01. March 2012. [PDF]
This excellent report is for anyone with responsibility for collections of sound or moving image content and an interest in preservation of that content. For audiovisual materials, digitization is critical to the survival of the content because of the obsolescence of playback equipment and decay and damage of physical items, whether analogue or digital.

The basic technology issue for audio/visual content is to digitize all items on the shelves, either for preservation or access. The risk of loss is high. Another issue is moving content from the current media to digital files. A third issue is preserving the digital files. This report describes the techniques for preservation planning, digitization and digital preservation of audiovisual content, and describes the technologies.  Preservation of these materials is difficult because they are physically, culturally, and economically different.
Explanation of signals and carriers. "Digital technology produces recordings that are independent of carriers. Carrier independence is liberation". Digital preservation of the digitized signal means to preserve the numbers, but also the technology to decode the numbers. ‘Maximum integrity’ means keeping the full quality of the audio and video. As far as possible, the new preservation copy should be an exact replica of the original: the content should not be modified in any way’. This may be difficult to achieve.

The two basic kinds of preservation action are: 1) changing the audiovisual content within a collection, or normalization; 2) changing the system that holds the collection.
There are four main factors in an analogue or digital conservation program:
  1. packaging (wrappers), handling and storing;
  2.  environmental conditions;
  3.  protecting the masters; and
  4.  condition monitoring, maintaining quality.

The four PrestoPRIME requirements for effective access to time-based media are:
  1. granularity: division of the content into meaningful units;
  2. navigation: the ability to select and use just one unit,
  3. citation: the ability to cite a point on the time dimension of an audio or video file, with a permanent link
  4. annotation: the ability of a user of content to make time-based contributions
Other topics include access rights, implications for small collections or institutions. The digitization standards, encoding, wrapper and metadata are all agreed and well documented.  There is no reason for the basic encoding to ever be changed, though wrappers may eventually become obsolete. All archives need to be aware of the risk of loss of embedded metadata. Finally, surveys have shown that in universities there is a major problem of material that is scattered, unidentified, undocumented and not under any form of preservation plan.

Thursday, October 20, 2011

National Archives Digitization Tools Now on GitHub

National Archives Digitization Tools Now on GitHub. NARAtions. October 18, 2011.
The National Archives has begun to share applications developed in-house to facilitate digitization workflows. These applications have significantly increased the productivity and improved the accuracy and completeness of the digitization.Two digitization applications, “File Analyzer and Metadata Harvester” and “Video Frame Analyzer” are publicly available on GitHub.
  • File Analyzer and Metadata Harvester: This allows a user to analyze the contents of a file system or external drive and generate statistics about the contents, generate checksums, and verify that there is a one-to-one match of before and after files. The File Analyzer can import data in a spreadsheet, and can match and merge results with auxiliary data from an external spreadsheet or finding aid.
  • Video Frame Analyzer: This is used to objectively analyze technical properties of individual frames of a video file in order to detect quality issues within digitized video files.  It reduced the time to do quality checks by 50%. 

Sunday, October 16, 2011

To Save and Project Fest: Long Live Cinema!

To Save and Project Fest: Long Live Cinema!  J. Hoberman. The Village Voice. October 12, 2011.
Digital might be the future of the motion-picture medium, but for film preservation, it’s a mixed blessing. Archivists make it clear that digital technology is part of the solution—and part of the problem. Digital cinema is itself difficult to preserve, subtly distorts (by “improving”) the celluloid image, even as it often dictates (through commercial considerations) those movies deemed worthy of preservation. New York Times DVD critic Dave Kehr has pointed out that instead of increasing access, each new distribution platform (from 35mm to 16mm, VHS, DVD, Blu-ray, and online streaming) has narrowed the range of titles in active distribution and diminished the proportion of available films. Film restoration is also the restoration of cultural memory.

Thursday, September 22, 2011

Meeting the Challenge of Media Preservation: Strategies and Solutions.

Meeting the Challenge of Media Preservation: Strategies and Solutions." Indiana University Bloomington. September 2011. (128 page pdf.)
This excellent study is the result of a year of research and planning to address the problems an earlier report in 2009.  It looks at the preservation and conservation of audio, video, and film, including: guiding preservation principles, facility planning, prioritization, digitization methodologies, strategies for film, principles for access, technological infrastructure needs, and engagement with campus units and priorities. It is specifically for the university, but the information and recommendations are of interest to others.  Their mission is to preserve the time-based media holdings of Indiana University so that they may be accessible. They estimate their media holdings at more than 560,000 audio, video, and film objects, and nearly all on obsolete formats. And they estimate they only have a  fifteen- to twenty-year window of opportunity to digitally preserve audio and video holdings. They propose to collect rich descriptive and technical metadata to support digitization and future interpretation and management of digital content.
  • The media preservation crisis impacts every institution with media collections.
  • Because campus holdings are very large and time pressures great, even high-efficiency workflows may not preserve everything in time. 
  • Not every recording is an appropriate candidate for long-term preservation.
  • Research, instruction, curation, and public availability are core university missions supported by media preservation efforts.
  • Access is the end goal of any preservation work, and it must be developed in tandem with
    media preservation efforts.
  • Access to preserved holdings is critical to the success of the project and to the realization of its value to the campus.
  • The vision is an era characterized by a wealth of media content preserved long term and made accessible and integrated into campus research and instruction.
  • We live in a watershed moment in which acute challenges demand a coordinated effort to address dramatic technological and cultural changes in the way users access time-based media.
  • Target: high resolution audio preservation and production masters—24 bit, 96 kHz sample rate.
Some recommendations are that a 10,000-square-foot Indiana Media Preservation and Access Center is built employing 25 staff: administrators, audio and video engineers, film specialists, processing technicians, and IT support. The annual output is projected at 2-3PB of data per year with a total fifteen-year target of 39PB of data storage.  The first year of work will be focused on developing solutions to the challenges posed by legacy media. The second year will begin developing management strategies and workflows for file-based born digital recordings.

Their guiding principles include: Curatorial Responsibility; Standards and Best Practices; Online Accessibility; Description Services; usability of metadata; copyright strategies; Access Digitizing and Preservation. Their efforts need to be combined into a trusted digital repository.  "Preservation metadata requirements need to be defined, and tools need to be developed to support audio and video preservation package validation, technical metadata capture, and repository ingest."

This is a long study but is well worth the time to read all the way through it.   This university link also includes other related materials, such as the media preservation survey, and a brochure "Our History is at Risk".

Tuesday, August 23, 2011

Digital Video Preservation: Further Challenges for Preserving Digital Video and Beyond By Killian Escobedo

Digital Video Preservation: Further Challenges for Preserving Digital Video and Beyond. Killian Escobedo. The Signal. August 16, 2011.
Standards for preserving and maintaining digital video are now emerging. For archives, a sustainable video file format must either be loss-less or uncompressed.  There are efforts to establish the Motion JPEG2000 video codec and MXF wrapper as the preservation target format for digital video. But the codec has been widely adopted, which makes it difficult to support the format for preservation purposes. There are also other digital video preservation challenges, such as video files that are part of larger multimedia objects, like CD-ROMs, DVDs and websites. Other workflows and tools will have to be developed.  Preserving digital video files on CD-ROMs, DVDs, and such will require new metadata schema and strategies.

"Currently, the Archives is looking at screen capture software as a potential means of recording how a CD-ROM functions and links to other material before software and hardware obsolescence renders the content unplayable. A similar method can be employed for capturing the navigational structure of DVD menus and Flash-based websites".  Once the object cannot play on regular equipment, it will require recreating environments with obsolete hardware, software, and operating systems.

Wednesday, August 10, 2011

Start-up to release 'stone-like' optical disc that lasts forever

Start-up to release 'stone-like' optical disc that lasts forever.  Lucas Mearian. Computerworld. August 8, 2011.

Millenniata has partnered with Hitachi-LG Data Storage to launch an M-Disc read-write player in early October.  Any DVD player maker will be able to produce M-Disc machines by simply upgrading their product's firmware. Millenniata said it has also proven it can produce Blu-ray format discs with its technology - a product it plans to release in future iterations. Currently the discs write at  only 4x speed, but they are working to increase it.

Millenniata partnered with Hitachi-LG Data Storage to provide M-Ready technology in most of its DVD and Blu-ray drives. The technology is addressing the needs of the long-term data archive market.  This disc does not need special temperature or humidity controls.

Friday, August 5, 2011

Economics and Digital Preservation: Final Report of the Blue Ribbon Task Force on Sustainable Digital Preservation and Access

Economics and Digital Preservation: Final Report of the Blue Ribbon Task Force on Sustainable Digital Preservation and Access.  Fran Berman and Brian Lavoie. Library of Congress. July 21, 2011. PDF.
Digital Preservation is both a technical and economic problem. There must be solutions to both for there to be success.  Even the most elegant technical solution is no solution at all if it is not economically sustainable.  Some of the challenges they list:
  • “One‐time” funding models are inadequate to address persistent long‐term access and preservation needs

  • Poor alignment between stakeholders in the digital preservation and access world and their roles, responsibilities and support models

  • Lack of institutional, enterprise, and/or community incentives to support the collaboration needed to enforce sustainable economic models

  • Complacency that current practices are “good enough” and / or the problem is not urgent.

  • Fear that digital access and preservation is too big to take on

Stakeholders are:
  • Those who benefit from use of a preserved asset

  • Those who select what to preserve

  • Those who own or have rights to an asset

  • Those who preserve the asset

  • Those who pay

There is no magic bullet, and there is no "free" solution.

Recommendations:

1.        Create Sustainability‐friendly policies and mandates
2.        Invest in preservation infrastructure
3.        Create preservation‐aware communities
a.        Create public public‐private partnerships to align distinct stakeholder groups
b.        Convene expert communities to address the selection and preservation needs of valuable materials for which there is no stewardship
4.        Raise awareness
a.        Provide leadership in training and education For 21st century digital preservation,
b.        Promote digital preservation skills and awareness
5.        Take individual responsibility
a.        Provide nonexclusive rights to preserve and distribute created content
b.        Partner with preservation experts throughout the data lifecycle to ensure your data will be maintained in a form that will be useful over the long term
c.        Pro‐actively participate in professional organizations to create best practices and selection priorities.


Library of Congress Digital Preservation Newsletter.

Library of Congress Digital Preservation Newsletter. Library of Congress.  August 2011. [PDF]
The newsletter includes information on:
  •  “Make it Work: Improvisations on the Stewardship of Digital Information,” 
  • All About Archiving the Web 
  • Possible uniform law on the authentication of online legal materials
  • Exploring Cultural Heritage Collections With Recollection
    • Recollection is a free and open source platform that lets archivists, librarians, scholars and curators create easy to navigate web interfaces (like maps, timelines, facets, tag clouds) to their digital, cultural heritage collections.
  • Finding digital preservation training.  The training calendar.
  • Digital Time Capsules and our "Digital Afterlife"
    • Creating and organizing personal digital content for future access.
  • The Signal: Library of Congress blog to discuss digital stewardship in a way that is informative and appealing.
    • Tending the machines
  • What skills does a digital archivist or librarian need?  Skills students need to compete in the archives and libraries job market.  Expertise with programming, formats and standards is, of course, very important.  But other talents have a greater bearing on success in today’s workplace. Such as:
    • an ability to understand and adapt to new ways of using technology
    • eagerness to help refine how things are done
    • a basic understanding of how the different system parts contribute to doing the job at hand
    • ability to bridge two distinct social camps: the highly technical and the highly not-technical
    • how choose among these tools and software options to meet the needs of users
    • communication skills, including presentation, writing, speaking and persuading
    • ability to social media and to integrate photographs, graphics and video with text to get the right message out to as many people as possible

Thursday, August 4, 2011

Digital Preservation Courses & Workshops For Organizations and Institutions

Digital Preservation Courses & Workshops For Organizations and Institutions. Library of Congress. August 2011.  The Library of Congress, as part of their outreach and education efforts, provide this calendar to help people access training related to digital preservation. The calendar can be sorted by date, course, format, location, and cost. To find out more about an offering, click on its title. The list includes a number that are free and online, which include:
  • Preserving Your Personal Digital Memories
  • Protecting Future Access Now: Models for Preserving Digitized Books and Other Content at Cultural Heritage Organizations
  • An Introduction to Digital Preservation

Friday, April 23, 2010

Digital Preservation Matters - April 23, 2010

National Archives Reports on Federal Agency Records Management Programs. NARA Press Release. April 19, 2010.

NARA issued a mandatory records management self-assessment to 245 Federal cabinet-level agencies and related groups, and 91% responded. The goal was to determine how effective Federal agencies are in meeting the statutory and regulatory requirements for records management. The study showed that 79% of agencies are falling short in their responsibilities. The long-term success of the Open Government initiative and the ability to ensure access to the records of our government, hinges on the ability of each Federal agency to effectively manage its records.

View the 93 page report.

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Library of Congress Digital Preservation Newsletter. Library of Congress. April 2010.

The newsletter includes information about a number of digital preservation initiatives. Some of them are:

  • A new video "Why Digital Preservation is Important for Everyone" which also includes a transcript. The main theme is that digital materials, which can fail or be lost, require active management. The three minute video is worth watching.
  • The Federal Agencies Digitization Guidelines Initiative is helping government agencies preserve audio-visual information.
  • Links to The Blue Ribbon Task Force on Sustainable Digital Preservation and Access and their recent report, Sustainable Economics for a Digital Planet: Ensuring Long-Term Access to Digi­tal Information.
  • Link to a podcast "Conversations about Digital Preservation" about the Library's challenges to build an efficient, scalable digital repository, how the Library's repository works and future plans for the repository
  • A group of institutions have developed an automated way to preserve official e-mail records produced by Microsoft Outlook and capture the necessary long-term preservation metadata. This is part of the Persistent Digital Archives and Library System project (PeDALS) to develop a shared curatorial framework for preserving digital public records across multiple states.
  • May 10th will be the Personal Archiving Day at the Library of Congress.

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NEW Blog from the DuraSpace Preservation & Archiving Solution Community. Carol Minton Morris. DuraSpace Preservation & Archiving. April 21, 2010.

A new blog has been set up by the Preservation and Archiving Solution Community. The blog is a vehicle for an open exchange of ideas and initiatives around preservation & archiving solutions. All are welcome to participate. It had started as a group using Fedora Commons, but is actually looking at all preservation issues, not just those for Fedora or DSpace.

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Digital Preservation and the Challenge. Ron Jantz. DuraSpace Preservation & Archiving. April 21, 2010.

Institutions around the world are grappling with the technology, processes, and organizational structures that will result in digital preservation becoming a reality. The challenge to preserve information goes back centuries to those trying to preserve books in the past, and mentions a example when the Reformation dissolved the monasteries, and the books were not preserved. Can we demonstrate that we are preserving what we have now? We should be looking at self assessment tools to see how we are doing with preservation.

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Crowdsourcing: How and Why Should Libraries Do It? Rose Holley. D-Lib Magazine. March/April 2010.

Crowdsourcing is a new term referring to undefined groups of people in a community "taking tasks traditionally performed by an employee or contractor and outsourcing it to a group (crowd) of people or community in the form of an open call." It may be the "most useful tool a library can have in the future." The work can be done as a group or as an individual. Libraries already know about the first step of crowdsourcing: social engagement with individuals, but need to improve in the second step: defining and working towards group goals. This can bring benefits to libraries and users, especially by adding value to data by adding comments, tags, ratings, reviews. Some successful examples include collections at the National Library of Australia, FamilySearchIndexing and Latter Day Saints: Text transcription of records, Wikipedia, etc. These released their services 'quietly' with little or no advertising, but clear group goals. The article looks at the volunteer profile, motivational factors, types of acknowledgement and rewards, managing volunteers, and tips for successful crowdsourcing. "Freedom is actually a bigger game than power. Power is about what you can control. Freedom is about what you can unleash".

Some of the tips:

  1. Have a transparent and clear goal on your home page
  2. Have a transparent and visible chart of progress towards your goal.
  3. Make the overall environment easy to use, intuitive, quick and reliable.
  4. Make the activity easy and fun; it must be interesting.
  5. Keep the site active by addition of new content/work.
  6. Give volunteers options and choices
  7. Make the results/outcome of your work transparent and visible.
  8. Let volunteers identify and make themselves visible if they want acknowledgement.
  9. Reward high achievers by having ranking tables and encourage competition.
  10. Give the volunteers an online team/communication environment to build a dynamic, supportive team environment.
  11. Treat your 'super' volunteers with respect and listen to them carefully.
  12. Assume volunteers will do it right rather than wrong.

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